Program Assistant, Forward Defense

The Atlantic Council’s •Forward• Defense program is seeking a Program Assistant to support its portfolio focused on defense innovation, technology, and industry. The role involves executing administrative, logistical, and research tasks to aid in high-level defense conversations and learn from leading experts in national security.

Responsibilities

• Provide logistical and administrative support to FD team projects and operations, including FD’s commissions and task forces
• Prepare agendas and background materials to prepare principals for external meetings
• Organize and execute convenings, with primary responsibility for several FD public and private events
• Draft, edit, and proofread internal and external correspondence and other written communication
• Liaise with internal and external offices, including with FD fellows, military fellows, partners, and stakeholders on projects
• Maintain programmatic databases and mailing lists
• Note-take during events and draft write-ups for program archives and publication on the Atlantic Council website
• Support communications for events and reports, including drafting social media posts, website language, and scripts for videos and multimedia products
• Support the publications process for FD reports and op-eds, including editing, proof-reading, design choices, and communicating with the author
• Support FD’s network of senior fellows and consultants, drafting agreements and coordinating payments as applicable
• Support business development and stewardship efforts as necessary
• Supervise and support the management of program interns
• Conduct ad hoc research to support the Director, staff, and senior fellows on priority projects and current events related to security and defense
• Write occasional articles and assist with the research and drafting of op-eds and reports

Skills

• Demonstrated interest in, and a passion for, defense and security issues is crucial
• Bachelor's degree required
• Ability to execute and manage project deliverables with exceptional attention to detail is key
• Ability to multi-task and stay on top of evolving timelines in a dynamic environment is a must
• Exceptional organizational, written, and oral communication skills
• Excellent interpersonal skills, including the ability to work well with others and interact professionally with senior figures
• Proficient in Microsoft Office
• Willingness and ability to commit forty hours per week and occasionally longer to complete time-sensitive deliverables
• Ability to work in-person from the Council's Washington, DC headquarters a minimum of four times a week and when required, and to work remotely during Eastern time zone business hours otherwise
• Studies in international affairs, political science, or a related topic are preferred, although a range of educational experiences may qualify you for this position
• If you're experienced with other software platforms (such as WordPress, Salesforce, and Hubspot), please mention
• Past events management experience is a plus
• Past communications, business development, or brand development experience is a plus
• Past experience in tracking finances and expenses is a plus

Benefits

• Comprehensive medical, dental and vision insurance
• Paid time off
• 403(b) plan
• FSA options
• Pet insurance
• Public Service Loan Forgiveness eligibility
• Wellness benefits

Company Overview

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