Administrative Assistant
Administrative Assistant II
The Administrative Assistant II provides essential program and operational support to the Division of Environmental Health Science and Practice (DEHSP). This role supports daily administrative functions, coordination activities, and program operations to ensure efficient execution of division priorities. The position requires strong organizational skills, attention to detail, and the ability to manage multiple tasks in a fast-paced federal environment.
Compensation & Benefits
Estimated Starting Salary Range for Administrative Assistant II: $80,000 - $85,000
Pay commensurate with experience.
Full -ime benefits include Medical, Dental, Vision, 401K, and other possible benefits as provided. Benefits are subject to change with or without notice.
Administrative Assistant II Responsibilities Include:
Program and Operational Support
Coordinate daily administrative operations, including managing calendars, organizing shared resources, and supporting workflow coordination across the team
Serve as a central point of contact for incoming requests, ensuring tasks are routed and tracked appropriately
Monitor ongoing administrative processes and identify opportunities to improve efficiency and organization
Support leadership and program staff by providing timely access to information, documentation, and operational data
Meeting and Event Coordination
Schedule and coordinate meetings, conference calls, and virtual events
Prepare meeting materials including: agendas, presentations, and briefing documents
Provide logistical support for meetings, including room reservations, setup, and technical coordination
Document key discussions and distribute meeting summaries and action items
Records and Documentation Management
Maintain files and records in accordance with federal, HHS, CDC, and division policies
Develop and maintain standard operating procedures (SOPs) and administrative documentation under leadership direction
Ensure documents and records are organized, accurate, and easily accessible within shared systems
Travel and Expense Coordination
Coordinate domestic and international travel using CDC and HHS systems
Prepare and track travel authorizations, vouchers, and supporting documentation
Monitor travel requests, approvals, and required training to ensure compliance with federal guidelines
Track and report expenses for reimbursement and program reporting purposes
Communications and Office Support
Manage correspondence and distribute communications to appropriate personnel
Support office operations including: monitoring equipment, managing supplies, and coordinating maintenance needs
Assist with conference coordination, including preparation and tracking of required documentation
Serve as a liaison for internal communications and operational updates
Administrative Assistant II Experience, Education, Skills, Abilities requested:
Bachelor’s degree or equivalent experience
3–5 years of administrative or program support experience, preferably in a federal or public health environment
Experience supporting multiple stakeholders and managing competing priorities
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
Strong organizational, communication, and problem-solving skills
Experience supporting CDC or other federal agencies
Familiarity with federal travel systems and administrative processes
Experience with records management and document control systems
Ability to work independently and resolve problems without constant supervision
Excellent written and verbal communication skills
Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
Must pass the pre-employment qualifications of Cherokee Federal
Company Information
Cherokee Nation Integrated Health (CNIH) is a part of Cherokee Federal – the division of tribally owned federal contracting companies owned by Cherokee Nation Businesses. As a trusted partner for more than 60 federal clients, Cherokee Federal LLCs are focused on building a brighter future, solving complex challenges, and serving the government’s mission with compassion and heart. To learn more about CNIH, visit cherokee-federal.com.
Cherokee Federal is a military-friendly employer. Veterans and active military transitioning to civilian status are encouraged to apply.
Similar searchable job titles
Administrative Assistant II (Federal Programs)
Program Support Specialist
Federal Administrative Support Specialist
Program Operations Coordinator
Administrative Program Coordinator
Government Program Assistant
Office Operations Specialist (Federal)
Administrative Services Specialist
Keywords
Program Coordination
Administrative Support
Workflow Management
Task Tracking
Records Management
Knowledge Management Systems
Document Control
SOP Development
Legal Disclaimer: All qualified applicants will receive consideration for employment without regard to protected veteran status, disability or any other status protected under applicable federal, state or local law.
Many of our job openings require access to government buildings or military installations.