Administrative Assistant (Emerging Companies and Venture Capital & Intellectual Property)

Description Who We Are: Lowenstein Sandler is one of the most sophisticated law firms in the United States, with over 375 lawyers and 300 business services professionals serving clients from offices in New York, Palo Alto, New Jersey, Utah, and Washington, D.C. We recruit candidates who seek a collaborative, entrepreneurial culture that prioritizes our clients, our colleagues, and the communities where we work and live. Committed to career development and to a diverse, equitable, and inclusive workplace, the firm offers many programs and opportunities for personal and professional growth. We seek professionals for our business services group who share these values. What You Will Do: Provide administrative and organizational support to the Emerging Companies and Venture Capital (ECVC) & Intellectual Property (IP) practices. Duties include CRM database management (Interaction), drafting and proofreading internal communications, general clerical and project-based work. Position must project a professional and customer service image through in-person, email, virtual meetings, and phone interaction. This position may have access to private and confidential information and must perform the duties in a confidential manner. Essential Job Requirements:

• The ability to work and thrive in a fast-paced environment
• Event and List Management:
• Track event responses during high volume periods
• Oversee the clearing of tickets in InterAction
• Updating & maintaining contacts in InterAction
• Review of marketing invites
• Work with team on list and data management
• Perform general clerical duties including but not limited to: data entry, photocopying, faxing, mailing, filing and running off-site errands
• Make copies of informational material to distribute for meetings
• Have working knowledge of firm operations, organizational procedures, and personnel duties
• Perform additional duties as required
• Assist with coordinating department lunches, meetings and events
• Assist Departmental Directors, Managers and Staff as requested

Skills, Knowledge, and Abilities:

• Two year college degree or equivalent professional experience
• Excellent attention to detail
• Excellent time management and organizational skills
• Strong interpersonal, written and verbal skills
• Proficient with Microsoft Office Suite (Outlook, Word, Excel, etc.)
• Proficient with Zoom platform
• Ability to treat sensitive/confidential information with appropriate discretion
• Flexible team player
• Client-service oriented

Office Location: Roseland, NJ Schedule: Full-time, Hybrid, Monday-Friday, 9:00 am - 5:00 pm Amount of Travel Required: Travel required to and from the NY office for larger ECVC events (approximately every other month) For candidates meeting the requirements, the expected base salary is $50,000 to $55,000. The range provided is the salary that Lowenstein Sandler in good faith believes at the time of this posting that it is willing to pay for the advertised position. Exact compensation will be determined based on individual candidate qualifications and location. Our benefits package includes coverage options for medical, dental, vision, prescription drug, life insurance, disability, FSAs, 401K, and paid time off. Disclaimers: This job description is not designed to cover or contain a comprehensive listing of all activities, duties or responsibilities required by employee. Lowenstein Sandler LLP is not accepting resumes from search firms for this position. Regardless of past practice, all resumes submitted by search firms are to be deemed the sole property of Lowenstein Sandler LLP, and no fee will be paid in the event the candidate is hired by Lowenstein Sandler LLP as a result of the referral. Lowenstein Sandler LLP is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, veteran status, gender identity, genetic information, or any other characteristic protected by federal, state, or local law. Apply tot his job