Virtual Executive Assistant - HR, Admin & KPI Reporting
We're hiring a proactive, detail-oriented, and organized virtual assistant who can wear multiple hats - HR compliance, general admin, dashboard management, and KPI reporting. This is a long-term opportunity with a fast-growing health & wellness business operating multiple locations. We're looking for someone who's both strategic and execution-focused. What You'll Be Doing
- Track HR compliance: employee handbook signatures, training completions, policy acknowledgments
- Maintain dashboards and update KPIs weekly/monthly
- Prepare reports on performance, trends, and cancellations
- Document processes (SOPs) and manage digital filing
- Support scheduling, team communications, and general admin tasks
- Collaborate with ownership and studio managers to ensure follow-through on key initiatives
Tools You Should Know (or be eager to learn)
- Google Workspace (Docs, Sheets, Slides, Gmail, Drive)
- Excel (strong spreadsheet skills a plus)
- ClubReady (CRM - we'll train you)
- Gusto, BambooHR (or other HRIS systems)
- Trello, ClickUp, or Asana (project management)
- DataBox or dashboard/reporting tools
What You Bring
- 3+ years in a virtual executive assistant, HR coordinator, or business admin role
- Knowledge of U.S. HR compliance (Maryland knowledge = bonus)
- Excellent English communication (written + spoken)
- High attention to detail, independent thinker, and highly organized
- Can prioritize multiple tasks without letting anything fall through the cracks
Bonus Points
- Experience in franchise, fitness, wellness, or healthcare settings
- Comfortable creating SOPs and training documentation
- Familiar with light data visualization or performance dashboards
Work Details
- Fully remote (you must have stable internet and be available on EST mornings)
- 20-40 hours/week depending on fit
- Starting rate based on experience: $X-$Y/hour or $X/month
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