Finance Associate

The Finance Associate supports the Finance team in a wide variety of areas, including accounts payable and receivable, budget management, and other finance administrative duties. To succeed in the role, they must work efficiently, demonstrate systems orientation, work well across teams, be resourceful, problem solve, demonstrate strong attention to detail and be organized. Responsibilities:

Accounts Payable - 40%

Manage the organization’s AP systems (Expensify and Bill.com), including maintaining user and vendor profiles.

Ensure invoices are approved and processed in a timely manner.

Serve as a primary contact for vendors on billing inquiries.

Manage Expensify credit card and reimbursement reports and work across all departments to ensure transactions are properly coded, reviewed, and approved, and adhere to policies.

Manage and facilitate cell phone and internet expense reimbursements for all staff.

Accounts Receivable - 20%

Complete regular remote check deposits and maintain digital records.

Download monthly digital fundraising reports and assist in recording revenue.

Conduct monthly reconciliations in coordination with the Development Associate to ensure accounting and fundraising records agree.

Finance Administration - 40%

Manage Nexonia time tracking system in partnership with Team Legal, including maintaining user profiles and project infrastructure, as well as sending reminders to staff to complete time.

Monitor and respond to emails in the Finance@ inbox, including invoices, questions from staff, service requests, etc.

Assist Finance Manager with department budget management, particularly for operations (HR, Office Management, Legal, Finance).

Assist Finance Manager with grant management and reporting.

Support monthly close process in coordination with Finance Manager and outsourced accounting consultant.

Download monthly bank and credit card statements and ensure they are properly stored.

Train new staff and provide ongoing support on finance systems such as

Expensify and Bill.com.

Assist in preparation and response to annual audit.

Other finance tasks as assigned.

Qualifications:

1-2 years of experience in finance and/or accounting, including experience with AP, AR, budget and project management.

Demonstrates systems orientation and resourcefulness.

Strong attention to detail and organization.

Works well with teams and staff across an organization.

Desired Qualifications:

Preference for experience in nonprofit finance and/or accounting, particularly in multi-entity organizations.

Preference for experience with 501c3, 501c4, and 527 organizations.

Desire knowledge and skills working with Sage Intacct, Bill.com, Expensify, Nexonia time tracking, Excel or similar applications.

Preference for candidates in the Washington, D.C. area

About the Indivisible Project We’re building something new. We’re a progressive grassroots organization that began in the aftermath of Trump’s election. We’re working to build a democracy that reflects a broad, multiracial “we the people,” one that works for all of us and is sustained by all of us. To support this movement, we’ve built an incredible team at the national level. We dream big, we support each other, and we have fun doing it. For more information about Indivisible’s vision, mission, and theory of change, click here.                               We’re changing what’s politically possible. Indivisible is part of the powerful progressive movement reaction to Trump, fighting the racist, misogynistic, plutocratic, and authoritarian agenda trumpeted by Trump and the GOP congress. Don’t take our word for it; Indivisible has been featured on the Rachel Maddow Show multiple times, as well as in the New York Times and in pretty much every other major news outlet in the country. We’re building together. We’re building a new organization every day - a rare opportunity to model what we want to see in the world. We’re deeply committed to equity and building a diverse and inclusive organization. We’re looking for you. If you want to fight for the soul of American democracy, there’s no better place to be than Indivisible. We’re looking for more team members who are passionate about building an inclusive democracy and committed to getting results. It’s an exciting, fulfilling place if you’re someone who wants to fight fiercely for the progressive world we want to have. Every one of us on the national team is here because we believe this movement is the best way to retake and build progressive power in this country. Does that ring true for you? If so, great - throw your hat in the ring to join our team. Let’s start #winning together. For more information about Indivisible’s organizational principles, click here. Indivisible Project is an equal opportunity employer. We strongly encourage and seek applications from women, people of color, including bilingual and bicultural individuals, as well as members of the lesbian, gay, bisexual, and transgender communities. Applicants shall not be discriminated against because of race, religion, sex, national origin, ethnicity, age, disability, political affiliation, sexual orientation, gender identity, color, marital status, or medical condition. Reasonable accommodation will be made so that qualified disabled applicants may participate in the application process. Please advise in writing of support needs at the time of application. Apply To This Job