CPT-4892 Receptionist for Law Firm

IMPORTANT NOTE: If you have already passed the 20four7VA Recruitment Process after the Final Interview, or you have been hired by a 20four7VA Client before, make sure that you are applying via the 20four7VA Team Portal, for faster processing of your application. You will be logging in using your 20four7VA email address. If you have just logged in to the Team Portal, please continue reviewing the Job Description below. If you have just logged in to the Team Portal, please continue reviewing the Job Description below. You don't need to type all the information in the application form, upload your resume first and see the magic! If you are interested in the job, click APPLY TO POSITION. • ******************************************************************* Job Details REQUIRED SERVICE: Business Support VA REQUESTED EXPERIENCE TIER LEVEL: Senior Level MIN. HOURS/WEEK: 40 hours SHIFT TIME ZONE: CST SHIFT HOURS: 9:00 am to 5:00 pm SHIFT DAYS: Monday to Friday Number of VAs: 1 PREFERENCES: GENDER PREFERENCE: FEMALE LANGUAGES SPOKEN/PREFERENCE: NONE ACCENT PREFERENCE: NEUTRAL REGION PREFERENCES: NONE Receptionist for Law Firm Answer incoming calls from clients and direct them to the appropriate team members or departments. Process client intake procedures, ensuring accurate and complete information is collected. Assist in setting up and maintaining client accounts in accordance with firm procedures. Send out necessary forms and documentation to clients via email, ensuring clarity and timely delivery. Manage and update the firm's calendar, scheduling appointments, meetings, and activities as required. Collaborate with team members to ensure smooth coordination of client-related tasks. Utilize Outlook, CRM, and other relevant tools to manage communication and information effectively. Maintain confidentiality of sensitive client information and adhere to data protection regulations. Provide exceptional customer service by promptly addressing client inquiries and concerns. Assist with additional administrative tasks as assigned by the firm's management. Qualifications: Proven experience as a virtual assistant, receptionist, or in a similar administrative role. Proficiency in using Outlook, CRM systems, and other relevant software for scheduling and communication. Strong organizational skills with the ability to manage multiple tasks efficiently. Excellent written and verbal communication skills. Attention to detail and a commitment to accuracy. Ability to work independently in a remote setting, demonstrating self-motivation and discipline. Prior experience in a legal or professional services environment is a plus. Respect for confidentiality and ethical handling of sensitive information Applications/Software: Other Software: Outlook, Calendly, Email and CRM/something similar Phone system: Client will provide Want to work with this amazing client? Apply now and join 20four7VA! Join the remote world, today. What we offer: • Competitive rates • Weekly payments • Annual rate increase (based on performance) • Paid time off • Paid holidays • Various open roles are available • Free training and upskilling • Constant support and guidance from managers and mentors • Clear schedules and guidelines • A vibrant community always ready to support you • And more! Apply Job!