Remote (Work From Home) Office Administrator

Job Summary: We are seeking a versatile and highly organized Remote Office Administrator to work directly with the Owners of a group of family owned businesses. The successful candidate will play a critical role in overseeing financial record-keeping, light scheduling, customer communication, and administrative tasks across these businesses. This is a remote, work from home position. The company is located in Charlotte, NC. Key Responsibilities: • Financial Management and Accounting: Reconcile bank statements, maintain accurate records in QuickBooks, ensure correct coding of business expenses, and manage timely payments of credit card transactions for all three brands. • Insurance and Audit Support: Track vehicle and business insurance renewals, assist in audits, and manage vehicle registration and insurance renewals. • Commission and Job Costing: Calculate commissions for sales teams, handle material payments, and track job costs for accurate project reporting. • Scheduling and Customer Relations: Assist with scheduling service appointments, customer communication, and project installations. • Accounts Receivable and Tax Preparation: Manage invoicing and AR, track outstanding payments, and collaborate with external accountants for tax preparation. • Administrative and Reporting: Oversee light administrative tasks such as filing, document organization, generating operational and financial reports, and maintaining office systems for all brands. • Inventory and Office Equipment Management: Support inventory management of supplies and ensure the efficient operation of office equipment across all brands. Qualifications: • Required: • Quickbooks experience • Ability to manage multiple responsibilities across brands. • Excellent communication and customer service skills. • Strong organizational and multitasking abilities. • Proficiency with Microsoft Office Suite (Excel, Word) and cloud-based systems. • Preferred: • Previous experience in accounts receivable or business administration roles. Location: Remote, Work From Home. Company located in Charlotte, NC. Job Type: Full-time Pay: $50,000.00 - $60,000.00 per year Benefits: • Flexible schedule • Paid time off Schedule: • 8 hour shift Supplemental Pay: • Bonus opportunities Location: • Charlotte, NC (Required) Work Location: Remote Apply Job!