PT HR & Recruitment Coordinator

Position Overview We are seeking a detail-oriented and people-savvy HR & Recruitment Coordinator to join our team on a part-time basis. This role is the engine behind getting the right First Aid Responders hired and on-site at our busiest events. You will own the full recruiting cycle for high-demand zones, keep our HR and operational databases healthy, ensure our staff remain fully licensed and compliant, and take on special projects as our needs evolve. This is a great opportunity for someone who thrives in a fast-paced, mission-driven environment and is comfortable wearing multiple hats.

Key Responsibilities

Recruiting & Hiring

• Manage end-to-end recruitment for First Aid Responder roles in high-volume event zones, including posting positions, screening candidates, coordinating interviews, and extending offers.
• Build and maintain a strong pipeline of qualified, credentialed candidates to support rapid deployment needs.
• Conduct or coordinate interviews, reference checks, and pre-employment screenings.
• Partner with operations leadership to understand upcoming event schedules and anticipate staffing needs by region.
• Develop creative sourcing strategies to attract new talent, including outreach to EMS schools, trade groups, and online communities.

HR & Database Administration

• Maintain the accuracy and integrity of HR, payroll, and scheduling databases — ensuring employee records, certifications, availability, and status are always current.
• Audit database records regularly to identify and resolve gaps, duplicates, or outdated information.
• Assist with onboarding new hires, ensuring all documentation, system entries, and credentialing records are completed before deployment.

Licensing & Compliance

• Track and monitor state and local EMS certifications, EMT licenses, CPR credentials, and any other required compliance documents for all active staff.
• Proactively identify upcoming expirations and follow up with employees to ensure renewals are completed on time.
• Maintain compliance records in accordance with company policy and any applicable state regulations.
• Flag any compliance gaps to management.

Ad Hoc Projects

• Support HR and operations leadership with special projects, which may include process improvements, reporting, policy drafting, or research.
• Assist with seasonal surge planning around peak event periods.
• Contribute ideas to improve the candidate and employee experience.

Qualifications

Required

• 1+ years of experience in recruiting, HR coordination, or a related role.
• Strong organizational skills with keen attention to detail — especially around data accuracy and compliance tracking.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines in a fast-moving environment.
• Self-starter who can work independently with minimal supervision.

Preferred

• Experience recruiting in healthcare, EMS, emergency services, or event staffing.
• Experience working in a remote or distributed team environment.
• Background in HR compliance or workforce management.

What We Offer

• Flexible, part-time schedule — work that fits your life.
• Meaningful work supporting the safety of tens of thousands of event attendees nationwide.
• A collaborative, mission-driven team that values your contributions.
• Opportunity to grow with a company expanding into new markets and events.

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