Remote Data Entry Specialist – Broadcast Billing, Affidavit Management & QuickBooks Invoicing for arenaflex

About arenaflex – Shaping the Future of Public Media

arenaflex is a nationally recognized, nonprofit network that unites 24 public radio and television stations across the state, delivering news, education, and community programming to more than 99% of the population. As the only statewide broadcasting consortium, arenaflex leverages traditional airwaves, cutting‑edge digital platforms, and deep community partnerships to inform, inspire, and empower citizens. Our mission‑driven culture blends journalistic integrity with innovative technology, creating a dynamic environment where every employee contributes to the public good.

Why This Role Matters

In the fast‑paced world of broadcast media, accurate data entry is the backbone of revenue assurance, compliance, and audience trust. As a Remote Data Entry Specialist at arenaflex, you will be the guardian of critical underwriting information, ensuring that every paid and unpaid spot is correctly logged, verified, and billed. Your meticulous work will directly support the financial health of the network, enable seamless communication between stations, and uphold the transparency that our listeners and donors expect.

Key Responsibilities – What You’ll Do Every Day

Core Data Management Functions

• Enter weekly and monthly underwriting affidavits with precision, confirming that each spot aired according to the agreed duration, media type, cost, and scheduled time slot.
• Generate and dispatch status reports to arenaflex staff, highlighting any discrepancies, pending items, or follow‑up actions required.
• Produce timely reminders to request missing affidavits, ensuring billing cycles remain uninterrupted.
• Maintain an organized digital filing system for all affidavit documents, categorizing them by month and station for easy retrieval.
• Compile monthly verification reports that summarize the status of prior‑month billing, providing clear insight for finance and operations teams.
• Investigate performance oddities or billing issues from previous months, conducting root‑cause analysis and recommending corrective steps.
• Extract billing reports, reconcile them with affidavit data, and prepare accurate invoices using Intuit QuickBooks.

Collaborative and Adaptive Duties

• Work collegially within a geographically dispersed, team‑based environment, contributing to a culture of mutual support and shared success.
• Adapt flexible work processes to meet fluctuating weekly demands, including peak periods during fundraising drives or special programming events.
• Deliver customer‑friendly service to internal stakeholders, external stations, and community partners, ensuring every interaction reflects arenaflex’s commitment to excellence.

Essential Qualifications – What We Require

• Data Accuracy: Proven ability to evaluate and input large volumes of detailed data with a near‑zero error rate.
• Communication Skills: Strong written and verbal communication abilities, essential for drafting clear status reports and coordinating with multiple teams.
• Technical Proficiency: Comfortable using a computer keyboard, standard office software, and specialized broadcasting applications.
• Software Experience: Familiarity with Intuit QuickBooks and the capacity to quickly learn additional broadcasting‑specific tools.
• Self‑Management: Demonstrated capability to work efficiently with minimal supervision, meeting deadlines in a dynamic, deadline‑driven environment.
• Flexibility: Willingness to work varied hours, including occasional evenings, weekends, or holidays, to align with broadcast schedules.
• Experience: Minimum of two years of relevant work experience in data entry, administrative support, or a related field.

Preferred Qualifications – What Sets You Apart

• Background in broadcasting sales, traffic operations, or media scheduling.
• Hands‑on experience with broadcast‑specific data management systems.
• Prior exposure to nonprofit financial processes, grant tracking, or public‑sector billing.
• Demonstrated problem‑solving aptitude, especially when reconciling complex billing discrepancies.

Core Competencies – Skills for Success

• Analytical Thinking: Ability to spot patterns, identify anomalies, and propose actionable solutions.
• Customer Service Orientation: Consistently deliver courteous, professional interactions with internal and external partners.
• Ethical Judgment: Uphold arenaflex’s policies, maintain confidentiality, and act with integrity in all transactions.
• Team Collaboration: Contribute positively to a remote team, sharing knowledge and supporting peers.
• Adaptability: Thrive in a constantly evolving environment, quickly adjusting priorities as new information emerges.

Career Growth & Learning Opportunities

arenaflex invests heavily in employee development. As a Data Entry Specialist, you will have access to:

• Structured onboarding that includes training on broadcasting software, QuickBooks, and industry best practices.
• Monthly webinars hosted by senior finance and operations leaders, covering topics such as revenue cycle management, compliance, and data analytics.
• Mentorship programs that pair you with experienced professionals across the network, fostering cross‑functional skill building.
• Opportunities to transition into advanced roles such as Billing Analyst, Revenue Operations Coordinator, or Broadcast Traffic Manager as you demonstrate mastery and initiative.

Work Environment & Culture at arenaflex

Our remote‑first philosophy empowers you to work from anywhere while staying deeply connected to the mission. arenaflex’s culture is built on:

• Purpose‑Driven Impact: Every task contributes to delivering vital information to communities across the state.
• Inclusivity & Diversity: A welcoming environment where varied perspectives are celebrated and encouraged.
• Collaboration: Regular virtual “coffee chats,” team huddles, and cross‑departmental projects keep the sense of camaraderie alive.
• Work‑Life Balance: Flexible scheduling, generous paid time off, and a supportive leadership team that respects personal commitments.

Compensation, Perks & Benefits

arenaflex offers a competitive salary commensurate with experience, along with a comprehensive benefits package that includes:

• Health, dental, and vision insurance plans with employer contributions.
• Retirement savings options, including a 401(k) match.
• Paid holidays, vacation days, and sick leave.
• Professional development stipend for courses, certifications, or conferences.
• Wellness resources such as virtual fitness classes and mental‑health support.
• Technology allowance to ensure you have a reliable home office setup.

Physical & Technical Requirements

The role is fully remote, but you will need a reliable internet connection, a computer capable of running standard office and broadcasting software, and the ability to use a keyboard and mouse for extended periods. Regular communication via video conferencing, email, and instant messaging is essential.

How to Apply

If you are detail‑oriented, thrive in a fast‑moving environment, and are passionate about supporting public media, we want to hear from you. Join arenaflex and become a vital part of a mission‑focused organization that values accuracy, integrity, and community impact.

Apply Now – Start Your Journey with arenaflex!