Remote Bookkeeper jobs – Full‑Time Remote Bookkeeping & Ledger Specialist in Selma, California – QuickBooks & Xero Payroll, $55k‑$70k Salary – Flexible Schedule
TITLE: Remote Bookkeeper jobs – Full‑Time Remote Bookkeeping & Ledger Specialist in Selma, California – QuickBooks & Xero Payroll, $55k‑$70k Salary – Flexible Schedule --- Who we are We’re a SaaS‑enabled services firm that grew from a handful of accountants in a shared office in Selma, California to a 120‑person business serving health‑tech, e‑commerce, and subscription‑based clients across North America. Last year our ARR jumped from $12 M to $18 M – a 50 % increase – and the finance department is the engine that keeps that growth clean and compliant. Our CFO, Maya, built a finance team of 12 full‑time professionals, and we’re now looking for a remote bookkeeper who can keep the books humming while our client roster expands. Why this role exists now In Q2 we signed three new enterprise contracts that take our monthly transaction volume from roughly $3 M to $5 M. Those contracts come with tighter reporting windows and a need for daily cash‑flow visibility. To meet the new Service Level Agreement (SLA) of a 48‑hour month‑end close and a 24‑hour turnaround on expense approvals, we need an extra set of hands on the ledger. The role is also critical to support the upcoming migration of two legacy clients from Sage Intacct to QuickBooks Online, a transition that will require meticulous data cleansing and reconciliation. What you’ll spend a typical day doing - Process incoming invoices and expense reports in Bill.com and Expensify, matching each transaction to the appropriate GL account. - Reconcile bank, credit‑card, and PayPal statements in QuickBooks Online (or Xero where a client prefers) with an eye for duplicate entries; our current reconciliation accuracy sits at 98 % and we aim to hit 99.5 % within six months. - Run payroll runs for up to 150 employees using Gusto and ADP, ensuring tax withholdings, benefit deductions, and year‑end W‑2s are accurate and on time. - Generate weekly cash‑flow forecasts in Microsoft Excel and Google Sheets, flagging any variance exceeding 5 % of projected figures. - Prepare monthly financial statements (P&L, Balance Sheet, Statement of Cash Flows) for internal review and for our auditors, who expect the final packet no later than the 10th of each month. - Assist the senior accountant in quarterly audit prep, providing schedules, supporting documentation, and answering auditor questions within a 24‑hour response window. - Communicate with our remote sales and operations teams via Slack and Microsoft Teams to clarify billing issues, resolve disputed charges, and update clients on payment status. - Maintain our chart of accounts, adding new sub‑accounts when product lines expand, and keep the accounting policies wiki on Confluence up to date. - Participate in a bi‑weekly finance “stand‑up” on Zoom, where we review key metrics, upcoming deadlines, and share any process improvements you’ve spotted. Who you’ll work with You’ll sit at the virtual table with Maya (CFO), two senior accountants, our controller, and a small but growing team of finance analysts. Though we’re dispersed – from {{CITY}}, {{STATE}} to Austin, TX and Vancouver, BC – we keep collaboration tight through shared dashboards in Looker and a central data repository in OneDrive. The remote bookkeeping function reports directly to Maya, who believes in “you own the numbers, you own the outcomes.” Tools you’ll master (and love) - QuickBooks Online (primary GL) - Xero (for select clients) - Sage Intacct (migration support) - Bill.com (AP automation) - Expensify (expense management) - Gusto & ADP (payroll) - Microsoft Excel (advanced formulas, pivot tables) - Google Sheets (collaborative reporting) - Slack, Microsoft Teams, Zoom (communication) - Looker, Power BI (reporting) - Confluence, OneDrive (documentation & file storage) We’re not looking for a jack‑of‑all‑trades but for someone who can navigate at least six of these platforms comfortably and is eager to learn the rest. What success looks like - Month‑end close completed within 48 hours, with variance under 1 % on key financial reports. - Invoice processing time reduced from 3 days to 1 day average, thanks to streamlined Bill.com workflows. - Payroll error rate stays at 0 % – we’ve never missed a deadline in the past year. - Cash‑flow forecast accuracy above 95 % month over month. - Auditors clear each quarter without any “material weakness” notes. What we need from you | Must‑have | Nice‑to‑have | |-----------|--------------| | 3–5 years of bookkeeping experience in a remote or distributed environment | CPA or equivalent certification (not required but a plus) | | Proven track record with QuickBooks Online or Xero, handling at least $1 M+ in monthly volume | Experience with Sage Intacct migrations | | Comfortable running payroll for 100+ employees via Gusto or ADP | Familiarity with Looker or Power BI dashboards | | High‑level Excel skills – VLOOKUPs, pivot tables, array formulas | Knowledge of automated AP tools beyond Bill.com (e.g., Tipalti) | | A Apply To This Job