[Remote] Project Coordinator / Interior Designer - Remote

Note: The job is a remote job and is open to candidates in USA. Akima is a federal construction contractor that supports shareholder communities in Alaska. The Project Coordinator / Interior Designer will support a team of professionals in construction project management and interior design space planning, ensuring compliance with government contract requirements.

Responsibilities

• Assist in developing detailed project deliverables including monitoring reports, submittal logs, timelines, milestone and resource allocation
• Coordinate the submittals of all documents
• Coordinates and sets up meetings to include preparing and disseminating agendas; sending invitations; tracking invitation responses and recording attendance
• Maintain and update project schedules, ensuring all activities are tracked and deadlines are met
• Serve as a liaison between project managers, team members, clients, and other stakeholders
• Facilitate communication among project participants, ensuring everyone is informed and aligned
• Have a strong sense of follow through and is able to track follow up items to successful completion
• Maintain accurate project documentation, including meeting minutes, progress report and project logs
• Prepare and distribute regular status reports highlighting progress, risks, and issues
• Assist in allocating and managing project resources, including personnel, equipment and materials
• Track resource usage and availability, ensuring optimal utilization throughout the project
• Identify potential risks and issues that could impact project success
• Support the development and implementation of risk mitigation strategies
• Assist in monitoring project budgets and expenditures, ensuring costs are controlled
• Track invoices, purchase orders and other financial documentation, especially as it relates to project managers’ travel
• Support the implementation of quality control procedures to ensure project deliverables meet the required standards
• Conduct preliminary reviews and inspection of work to ensure compliance with project specifications
• Has a keen eye for due diligence and an ability for proactive monitoring
• Schedule and organize project meetings, including preparing agendas and coordinating logistics
• Document meeting discussions and follow up on action items and decisions
• Provide administrative and logistical support to all team members
• Assist with day-to-day project activities and tasks as needed

Skills

• Previous exposure to design and construction projects; previous experience in project coordination; project management or a related field. Previous experience with government work is beneficial
• High level of accuracy, strong organizational skills and attention to detail
• Excellent verbal and written communication skills, with the ability to interact effectively with team members and stakeholders
• Proficiency in project management software and tools, such as Microsoft Project, Trello, Asana, or similar platforms. Capability and high proficiency to create, manipulate and tabulate in Excel is highly preferred
• Analytical and problem-solving abilities to identify and address issues that arise during the project lifecycle
• Flexibility and adaptability to changing project requirements
• Strong interpersonal skills and the ability to work collaboratively with project teams
• Design degree from an accredited college, or related field, and 3 years of working knowledge of construction project management/project coordination
• BS in Business Administration, Management, or related field, and 2 years relevant field experience, directly related to Design/Build
• Candidate must be living in the EST time zone
• Knowledge of systems furniture, furniture procurement, interiors accessibility guidelines is preferred
• Capability and high proficiency to create, manipulate and tabulate in Excel is highly preferred

Benefits

• Medical, dental, vision, life insurance, 401(k) and a range of other voluntary benefits.
• Paid Time Off (PTO) is offered to regular full-time and part-time employees.
• Comprehensive benefits program
• Growth opportunities
• Excellent retirement options

Company Overview