Emergency Management Coordinator (Partial Remote) - Institutional Preparedness

About the position Performs emergency management and preparedness activities across UTMB’s healthcare, academic, research, and support enterprises. Develops contingency plans, training, exercises, and disaster resources to address identified priority risks. Coordinates and fosters Whole-Community Response capabilities in areas served by UTMB.

Responsibilities

• Developing comprehensive business continuity plans (BCP) to ensure uninterrupted patient care and organizational resilience across UTMB’s academic, clinical, research, and support enterprises.
• Working with departments throughout the institution to create business impact analyses (BIA), tier the applications/systems as part of disaster recovery (DR), and enhance backup & recovery strategies.
• Facilitating continuity planning efforts for every UTMB department, including subject-matter experts as appropriate from Information Technology Services, Business Operations & Facilities, Environmental Health & Safety, and et cetera.
• Developing Business Impact Analyses and assisting in the Disaster Recovery tiering of critical applications/systems, which includes identification of maximum tolerable downtime (MTD), recovery time objectives (RTO), and recovery point objectives (RPO).
• Coordinating the activities of UTMB’s Emergency Management Program as directed by the Associate Vice President (AVP) of Institutional Preparedness.
• Facilitating the work of the UTMB Incident Command Team members in a coordinated response and developing incident documentation to support major disaster claims.
• Working closely with various departments across UTMB – including the Academic & Research Enterprises – to maintain response plans, share resources, communicate during emergencies, and conduct after-action reviews, ensuring improvement activities are achieved.
• Conducting training and exercises across the institution to enhance preparedness for priority risks.
• Attending emergency preparedness/management trainings as necessary, bringing back applicable knowledge and tools to share with and educate UTMB personnel.
• Working with the AVP of Institutional Preparedness to ensure compliance with The Joint Commission standards as well as compliance with all other regulatory agency requirements.
• Facilitating and actively participating in key meetings across the institution (e.g., Safety & Security, Regulatory Accreditation, Environment of Care, etc.) as well as community activities, maintaining a positive working relationship with departmental, city, county, state, and federal officials in order to enhance UTMB resilience.
• Using database, web, and geographical information system tools to enhance UTMB preparedness, mitigation, response, and recovery capabilities.
• Maintaining situational awareness of potential threats to UTMB, including weather, flooding, public utility losses, interruption of classes, etc. Effectively communicating this information to key personnel across UTMB.

Requirements

• Bachelor’s Degree in a related field. An equivalent combination of education and experience relevant to the role may be considered for this position.
• Incident Command System (ICS 100, and/or 200, 700, 800. Must be obtained within 12 months of hire.

Nice-to-haves

• Experience with BUSINESS CONTINUITY PLANNING and BUSINESS IMPACT ANALYSES.
• Familiarity with emergency management in a health care, academic, and/or research setting.
• Emergency Management certifications as appropriate.

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