Legal Assistant - District Court (Hybrid Work Schedule)

Arapahoe County is dedicated to serving its communities through various governmental functions. The Legal Assistant role involves performing a variety of moderately complex legal clerical duties to support the prosecution function of the Office of the District Attorney.

Responsibilities

• Prepares and maintains digital and paper case files, for use by an attorney or paralegal for presentation in court; prepares a variety of moderately complex though standard legal forms utilizing previously prescribed, clearly identified data, e.g. case filings, writs, motions, briefs, petitions, opinions and appeals, some of which require a limited level of compilation and structural word-processing formatting; reviews files and procures necessary supporting documents or reports, monitors appropriate court dockets to insure timely completion of affected case files and enters dates and status changes in applicable databases; produces subpoenas and distributes to all witnesses in a timely manner; produces discovery and makes copies of supporting documents for defending attorney upon request
• Performs administrative duties in support of the office, e.g., types standard form correspondence or edits and finalizes correspondence from rough draft. Pulls case files, locates digital files and documents and distributes to applicable attorneys and paralegals to assist in the preparation for hearings. Produces and compiles discovery files, scans, reviews for quality and classifies digital documents and information. Responsible for updating and maintaining electronic and existing paper files and information in all corresponding data bases, paper files and digital locations including the ACTION, e-Discovery, Criminal e-Filing and archiving programs
• Gauges workflow of assignments to ensure the quality of timeliness of the work product. Receives and responds to telephone calls/visitors applicable to the unit; provides routine factual/system procedural information relevant to level of authority; makes referrals and routes calls or takes messages as necessary. Receives and distributes unit mail to assigned Deputy District Attorneys. Provides coverage for other support staff as office needs dictate, including administrative, paralegal and reception areas. Performs tasks as assigned in support of case preparation, special administrative projects, research and statistical compilation

Skills

• Considerable knowledge of standard legal/court procedures and legal terminology and forms applicable to the assignment
• Working knowledge of general office procedures and practices
• Ability to perform standard mathematical calculations and demonstrate strong spelling, punctuation and grammar skills
• Ability to plan, organize, and prioritize aspects of work to comply with statutorily mandated deadlines
• Ability to follow semi-complex oral and written instructions
• Ability to operate standard office equipment, e.g. personal computer, fax, copier, scanner
• Ability to establish and maintain effective working relationships with superiors, fellow workers, attorneys, court officials, other law enforcement and related agencies' personnel and the general public; ability to communicate effectively with same
• Ability to type 60wpm
• High school graduation or GED equivalent or related field
• 1 year of experience providing clerical support in a legal environment
• Any equivalent combination of education and work experience that satisfy the requirements of the job will be considered
• Security clearance required: will require fingerprinting and a Colorado Bureau of Investigation (CBI) background check
• Must successfully pass pre-employment testing which includes an acceptable motor vehicle record (MVR) and background check
• Possession of a valid Class “R” Colorado Driver's License or the ability to obtain one within two weeks of appointment

Benefits

• Hybrid work eligibility begins after the first 60 days, at the manager’s discretion, once the employee has demonstrated role proficiency.

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