Coordinator, Talent Acquisiton

Fairstone Bank is a leading alternative lending bank in Canada, providing innovative financial solutions. The Recruitment Coordinator will support the Talent Acquisition team throughout the hiring cycle, including scheduling interviews, maintaining records, and ensuring smooth administration of background checks.

Responsibilities

• Provide day‑to‑day support to the Talent Acquisition team throughout the hiring process
• Schedule interviews, assessments, and meetings between candidates and hiring managers as required
• Track candidate progress and maintain accurate, timely records within the Applicant Tracking System (ATS), Workday
• Prepare job postings, ensure roles are published across required platforms, and assist with posting updates as needed
• Act as the main point of contact for all background checks for branch locations
• Coordinate with our background check vendor to initiate, monitor, and close cases
• Troubleshoot and resolve issues or delays in partnership with the TA team and branch leadership
• Ensure all documentation is complete, compliant, and stored appropriately
• Assist recruiters with candidate communication, follow‑ups, and status updates
• Support the preparation of offer documentation and onboarding materials as required
• Help maintain recruitment dashboards, trackers, and reporting tools
• Contribute to process improvements, documentation, and workflow optimization
• Provide timely, professional, and courteous communication to candidates and stakeholders
• Uphold a high‑quality experience for all applicants and internal clients
• Support adherence to hiring policies, compliance standards, and confidentiality requirements

Skills

• Post‑secondary education in Human Resources, Business Administration, or a related field (or equivalent work experience)
• Bilingual proficiency in English and French (written and verbal) is required
• Strong organizational skills with the ability to manage multiple tasks and deadlines
• Excellent communication and customer-service skills, with a professional and approachable demeanor
• High attention to detail and accuracy, especially when handling confidential information
• 1–2 years of experience in talent acquisition coordination, HR administration, or a similar support role is an asset
• Familiarity with background check processes and/or working with multiple branch locations is an asset
• Experience with ATS systems, and Microsoft Office Suite (Outlook, Word, Excel, Teams)

Benefits

• Generous vacation based on your role, statutory holidays, plus 6 wellness days to prioritize your well-being.
• Robust health and dental coverage through Manulife, as well as virtual healthcare through Dialogue.
• Group Retirement Savings Plan with up to 7% employer match.
• Discounts from top retailers via WorkPerks, plus location-based perks like gym memberships and Toronto Bike Share.
• Gym access at our London and Montreal offices.
• Education Assistance Program and Fairstone Academy for training and skill development.
• Parental leave top-up program to help you during life’s big moments.
• One paid volunteer day to give back to causes that matter to you.

Company Overview