Administrative Assistant 2

RigUp is where the best workers power the world’s most successful projects, committed to delivering services and technology that transform how skilled workers and businesses operate. The Administrative Assistant II provides advanced administrative support, manages calendars, coordinates meetings, and assists with special projects, requiring strong organizational and communication skills.

Responsibilities

• Provide comprehensive administrative support, including typing, filing, record keeping, and document preparation
• Manage calendars, schedule meetings, and coordinate conferences and appointments
• Answer and direct phone calls and respond to routine inquiries
• Coordinate meetings, prepare agendas, take notes, and distribute materials as needed
• Maintain and organize electronic and physical records
• Order office supplies and manage inventory as required
• Sort, distribute, and manage incoming and outgoing mail
• Support special administrative projects involving data collection, compilation, reporting, and basic analysis
• Handle confidential and sensitive information with discretion
• Assist with training, mentoring, and supporting other administrative staff as needed
• Identify administrative issues or inefficiencies and escalate or assist with resolution
• Provide customer service support to internal and external stakeholders

Skills

• Oil and gas experience required
• Associates Degree required
• Excellent verbal and written communication skills
• Proficiency in Microsoft Office applications, including Word, Excel, and PowerPoint
• Experience using email and scheduling systems
• Strong organizational, coordination, and time management skills
• Ability to multitask and prioritize in a fast-paced environment
• Strong attention to detail and problem-solving abilities
• Customer service experience
• Ability to work independently with moderate supervision
• Experience handling confidential and sensitive information
• Prior administrative or office support experience preferred

Company Overview