PMO Coordinator

Position Summary

The PMO Coordinator oversees the administration needs of projects and programs to support overall governance and effective performance management and manages smaller projects/efforts.

"Has minimum necessary access to Protected Health Information (PHI) and Personally Identifiable Information (PII) by Job Description/Role."

Key Duties and Responsibilities

• SharePoint Administrator, creating and managing various project management metric reports, including input calculations

• Works closely with the PMO team to provide project management support/guidance on established processes

• Creates PowerPoint and Visio documentation to facilitate understanding of PMO processes

• Manages the monthly PMO Utilization reporting - includes report generation, review, analysis, and coordination with Project Managers to ensure accuracy

• Provides central support for the PMO, including new project estimations and assignment, Finance code generation and maintenance

• Works closely with PMO Director regarding management and reporting of project implementation status

• Manages bi-weekly Governance Board meetings to discuss impending and newly assigned projects

• Help shape processes with current tools. Continue to improve/optimize execution

• Manages smaller projects/strategy initiatives as assigned

• Participates in Project Planning meetings and helps to gather stakeholder resources/initiate projects

• Supports Business Transformation with Administrative reporting creation as needed

• Performs other duties as assigned.

Minimum Qualifications

• Bachelor’s degree or equivalent combination of education and work experience

• 5 years of related experience

• Proficient with Microsoft Office suite, particularly with Excel, PowerPoint, Word and Project

• Ability to complete MS Excel formulas for Finance report creation

• Demonstrated success supporting execution at the program and portfolio levels

• Ability to communicate clearly and concisely using presentations and verbal or written means

• Ability to take initiative, follow through on tasks and activities, and produce meaningful results with minimal supervision

• Ability to apply critical thinking to understand and solve portfolio challenges

• Sense of ownership and urgency for task and initiatives

• Strong collaboration skills, situational flexibility, and ability to work well in fast-paced environment while maintaining attention to detail

• Demonstrated ability to manage multiple priorities and deadlines

Preferred Qualifications

• Experience working in a healthcare environment or a third-party benefits administrator. 

• 6-7 years of experience

*Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee of this job.  Duties, responsibilities and activities may change at any time with or without notice.

Working Conditions/Physical Effort

• Prolonged periods of sitting at a desk and working on a computer

• Minimal travel may be required

• Working in a remote environment.

Disability Accommodation

Consistent with the Americans with Disabilities Act (ADA) and other applicable federal and state law, it is the policy of Zenith American Solutions to provide reasonable accommodation when requested by a qualified applicant or employee with a disability, unless such accommodation would cause an undue hardship. The policy regarding requests for reasonable accommodation applies to all aspects of employment, including the application process. If reasonable accommodation is needed, please contact the Recruiting Department at [email protected], and we would be happy to assist you.

Zenith American Solutions

Real People. Real Solutions. National Reach. Local Expertise.

We are currently looking for a dedicated, energetic employee with the necessary skills, initiative, and personality, along with the desire to get the most out of their working life, to help us be our best every day.

Zenith American Solutions is the largest independent Third Party Administrator in the United States and currently operates over 44 offices nationwide. The original entity of Zenith American has been in business since 1944. Our company was formed as the result of a merger between Zenith Administrators and American Benefit Plan Administrators in 2011. By combining resources, best practices and scale, the new organization is even stronger and better than before.

We believe the best way to realize our better systems for better service philosophy is to hire the best employees. We're always looking for talented individuals who share our dedication to high-quality work, exceptional service and mutual respect. If you're interested in working in an environment where people - employees and clients - really matter, consider bringing your talents to Zenith American!

We realize the importance a comprehensive benefits program to our employees and their families. As part of our total compensation package, we offer an array of benefits including health, vision, and dental coverage, a retirement savings 401(k) plan with company match, paid time off (PTO), great opportunities for growth, and much, much more!