Billing Coordinator - Staff

Job Description

Job Title: Billing Coordinator

Reports to: AR Manager

Status: Full-Time Exempt, Permanent 

Salary: $45,000 - $55,000 Annually

Location: Remote 

Position Summary

The Student Conservation Association (SCA) is seeking a detail-oriented and analytical Billing Coordinator to support the organization’s billing operations across federal, state, and partner-funded programs. This role is responsible for ensuring accurate, timely, and compliant billing processes aligned with contractual agreements. The Billing Coordinator plays a critical role in tracking program revenue, maintaining billing schedules, identifying discrepancies, and collaborating cross-functionally with program, finance, and partnership teams. This position requires strong problem-solving skills, attention to detail, and the ability to proactively identify and resolve issues in a dynamic environment. 

Job Responsibilities

Billing Operations & Revenue Tracking

• Track and manage revenue for assigned programs, ensuring accuracy and completeness
• Establish and maintain billing cycles in accordance with contract and funding requirements
• Prepare and process invoices in a timely and accurate manner
• Calculate and monitor monthly unbilled revenue balances and investigate variances
• Ensure billing aligns with contractual terms, budgets, and program activity

Analysis & Process Improvement

• Analyze billing data to identify trends, discrepancies, and process inefficiencies
• Research and resolve billing issues independently, escalating when necessary
• Recommend and implement process improvements to enhance billing accuracy and efficiency
• Monitor program financial performance, including pricing gaps and spending variances

Cross-Functional Collaboration

• Partner with program staff to review billing activity and resolve issues
• Collaborate with Finance, Partnership Development, and Accounts Receivable teams
• Support AR in researching billing adjustments, collections issues, and reconciliations
• Maintain strong working relationships with internal stakeholders and external partners

Systems & Data Management

• Utilize internal systems (e.g., Intacct, Nexonia, and other databases) to track and manage billing data
• Ensure data integrity across systems and identify inconsistencies
• Assist in maintaining documentation related to billing processes and procedures

Qualifications

Required 

• 2+ years of experience in billing, accounts receivable, or related financial role
• Strong analytical and problem-solving skills with high attention to detail
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment
• Excellent written and verbal communication skills
• Ability to work independently while contributing to a team environment

Preferred

• Experience working in a nonprofit or contract-based funding environment
• Familiarity with accounting systems such as Sage Intacct or similar ERP platforms
• Intermediate to advanced proficiency in Microsoft Excel
• Knowledge of government or grant billing processes
• Experience working with cross-functional teams and external partners

Benefits

• Employer-Paid Life Insurance, AD&D Insurance, and Short-Term Disability
• Health, Dental, Vision, Life Insurances, Pet Insurance, and more
• Free confidential therapy, Teladoc, and financial planning services
• Generous PTO policy (starting at 22 days a year)
• 12 Paid Federal Holidays and Floating Holiday, Community Service, and Education hours
• 403(b) Retirement Plan with employer match
• Paid Parental Leave (up to 4 weeks)

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. 

Equal Opportunity Statement

The Student Conservation Association, Inc., is an Equal Opportunity Employer. The SCA strives to cultivate a work environment that encourages fairness, teamwork, and respect among all staff members and is committed to maintaining a work atmosphere where lifestyles may grow personally and professionally.