COORDINATOR, OFFICE OF TECHNOLOGY DEVELOPMENT - TEMPORARY ASSIGNMENT
Scripps Research is a nonprofit biomedical institute known for its significant contributions to innovation and medical breakthroughs. The Coordinator for the Office of Technology Development will provide administrative support for technology disclosure and agreement processes, ensuring accuracy and timely workflow completion.
Responsibilities
- Logs Technology Disclosures in database, reviews submissions for completeness, and sends acknowledgement emails
- Organizes and maintains agreement-related emails, folders, and records in shared inboxes
- Routes actionable items to appropriate team members and responds to routine status inquiries
- Maintains agreement files based on status
- Reviews and directs emails from OTD inbox to be addressed by appropriate team members
- Creates and maintains agreement folders and related documentation in central folders
- Uploads portal intake sheets, drafts, redlines, and other agreement materials
- Organizes agreement records based on current status
- Reviews portal requests for completeness, requests additional information as needed, and approves routine submissions
- Completes and updates agreement records in database, including links to related company, contact, and tech records
- Follows up on pending or expiring agreements, and processes Docusign agreements and amendments
- Cleans and organizes active and legacy agreement records to ensure accuracy, completeness, and ongoing usability of data
- Assists with training and troubleshooting
- Ensures regular monitoring and updating of the intranet and internet page(s) through uploading training materials, revising FAQs, etc
- Provides administrative support for projects as needed
Skills
- High school diploma required
- Some experience in administrative support, office coordination, records management, or data entry preferred
- Demonstrated attention to detail, organization, and accuracy in maintaining records and documentation
- Ability to manage multiple priorities, follow established procedures, and complete tasks with minimal supervision
- Effective written and verbal communication skills
- Basic proficiency in Microsoft Office applications and willingness to learn internal systems and databases
- Ability to maintain confidentiality and exercise professionalism in handling sensitive information
- Ability to work effectively as part of a team and provide responsive support in a service-oriented environment
- Some experience in administrative support, office coordination, records management, or data entry preferred
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