Payroll Administrator

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Payroll Administrator

Join Vacatia and Help Power the Payroll Systems That Keep Our Resorts Running

Location: Remote( Eastern time zone)

Vacatia is an innovative hospitality company reinventing the vacation rental and ownership experience across discovery, booking, and stay. We�re building the next generation of travel lifestyle products � blending technology, hospitality, and design to create smarter, more connected experiences for guests, owners, and partners.

We�re looking for a detail-driven payroll professional who will ensure accuracy, compliance, and efficiency across our multi-entity, high-volume payroll operations. You�ll play a critical role in managing weekly payroll cycles, balancing automation and manual inputs across UKG Pro, Workforce Dimensions, and proprietary systems.

If you thrive in dynamic, fast-paced environments and love solving complex challenges that blend people, process, and technology � this is your opportunity to make a measurable impact at the intersection of hospitality and finance.

Why You�ll Love Working at Vacatia

• Build the Future: Support a growing national portfolio by helping design scalable payroll processes that adapt to new entities, teams, and systems.
• Impact That Matters: Ensure every paycheck across our organization is accurate, timely, and compliant directly supporting the employees who power our guest experience.
• Innovation at Scale: Work hands-on with ADP Workforce Now, and proprietary platforms to streamline integrations and automate key payroll workflows.
• Autonomy and Ownership:Take full responsibility for weekly payroll execution and reporting while partnering with Finance and HR to continuously improve efficiency and accuracy.
• Culture of Growth:Join a collaborative team that values precision, accountability, and continuous learning where your ideas drive better systems and smarter processes.

Your Impact

• Process high-volume weekly payrolls across multiple entities and pay groups with speed and accuracy.
• Reconcile payroll data, taxes, deductions, and adjustments across ADP Workforce Now, and proprietary systems.
• Collaborate with HR, Finance, and Operations to identify and resolve discrepancies and improve workflow efficiency.
• Develop and maintain audit-ready reports and documentation to support compliance, audits, and tax filings.
• Leverage advanced Excel skills to analyze, validate, and reconcile large datasets, ensuring data integrity and payroll accuracy.

What You Bring

• 3�5 years of payroll experience in a high-volume, multi-state environment.
• Hands-on expertise with ADP Workforce Now; experience with additional proprietary systems preferred.
• Advanced Excel proficiency (pivot tables, VLOOKUPs, nested formulas, data validation, reconciliation).
• Deep understanding of wage and hour laws, payroll compliance, and best practices.
• Strong communication, organization, and problem-solving skills with a commitment to confidentiality and precision.

Join Us

Join us at the start of something big. If you�re ready to help build scalable payroll systems that power the future of hospitality, we�d love to hear from you.

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