PMO Administrator (Contract | US Time Zone)

Job Summary

The PMO admin provides administrative and coordination support to the project team to ensure smooth project operations. This role is responsible for managing project documentation, preparing reports and meeting materials, maintaining project data, and facilitating communication among stakeholders.

Responsibility

1. Project Documentation:

• Support the Project Manager and team members in preparing, organizing, and distributing project materials such as project plans, policies, procedures, deliverables, reports, and presentation materials.
• Ensure all project documentation is properly maintained, organized, and shared with relevant stakeholders.
• Monitor and manage project documentation to ensure accuracy, quality, and accessibility.

2. Data Management and Reporting

• Collect, input, and maintain accurate project data and information in English.
• Generate and distribute reports to support project tracking and monitoring.
• Ensure project data is updated and organized to support effective project management.

3. Meeting Coordination and Collaboration

• Attend project meetings and prepare clear and structured meeting minutes.
• Facilitate communication between the project team and internal or external stakeholders.
• Coordinate meetings and support collaboration among team members.
• Assist the project team in ensuring project activities are aligned with project goals and timelines.

Skills Requirements

• Bachelors degree in Business Administration or any related field.
• 3 years of experience in project administration, Project Management, PMO or a similar role.
• Strong proficiency in Microsoft Office applications including Word, Excel, PowerPoint, and Outlook.
• Experience preparing detailed meeting minutes for project-related meetings (e.g., steering committee meetings, monthly project meetings, weekly team meetings).
• Strong organizational and documentation management skills.
• Ability to communicate professionally and collaborate effectively with individuals and teams.
• Positive attitude with a service-oriented and collaborative mindset.
• Fluent in Thai and English (written and spoken) to interact with US-based clients and prepare project documentation

Working Conditions

• Contract Period: ASAP – December 2026
• Work Arrangement: Work from Home (WFH) with occasional work at the ABeam Consulting Thailand Office upon request.
• Working Hours: US Time Zone (8:00 PM – 5:00 AM Thailand Time).