Finance & Operations Manager

We're a small AI company where every person owns their domain fully — and finance is no exception.

We hold ourselves to a high bar, move fast without cutting corners, and use AI as a genuine part of how we work.

If you're the kind of person who takes pride in getting things right, builds systems that last, and thrives with real autonomy, you'll feel right with us.

Objective

Ensure accurate, reliable, and efficient financial operations of the company, while maintaining strong financial control, compliance, and visibility for decision-making.

KPI

• Payroll processed accurately and on time by Day 5 of each month

• Monthly financial reporting delivered by Day 10

  (P&L, cash flow, budget vs actuals)

• P&L accuracy and integrity

  • Revenue and costs correctly recognized (accruals, deferrals, project margins)

  • No material errors or rework required post-close

• 100% invoicing accuracy and invoices issued within 48h of trigger

• Cash flow forecast accuracy ≥ 90% (monthly)

• 0 compliance issues (tax filings, reporting, contractual financial obligations)

• AI-driven productivity in finance operations

  • Active use of AI tools (e.g. Claude, ChatGPT, finance automation tools) in daily work

Areas of Responsibility

1. Financial Operations & Reporting

   • Own invoicing, billing, payments, and bookkeeping oversight

   • Prepare monthly P&L, cash flow, and budget tracking

   • Monitor financial performance vs targets

2. Cash Flow & Treasury

   • Manage cash flow forecasting and runway visibility

   • Oversee banking, payments, and liquidity

3. Process & Systems Ownership

   • Improve and standardize financial processes

   • Ensure clean data across finance tools (e.g. HubSpot, QuickBooks)

4. Compliance & External Coordination

   • Coordinate with accountants, tax advisors, and auditors

   • Ensure timely filings and regulatory compliance

5. Contract & Commercial Support

   • Support contract review (pricing, margins, payment terms)

   • Ensure financial terms are aligned with company standards

Skills

• Strong financial operations management (invoicing, reporting, cash flow)

• High attention to detail and an ownership mindset

• Ability to work independently in a remote setup

• Process improvement and systems thinking

• Basic legal/commercial understanding (contracts, terms)

• Strong communication skills (can interact with non-finance teams)

Knowledge

• Accounting principles and financial reporting

• Cash flow management and budgeting

• Experience with accounting tools (QuickBooks experience preferable)

• Understanding of B2B services business models (nice to have: consulting)

• Basic contract structures (SoW, MSAs)

Experience

• 3–6 years in Finance / Accounting / Finance Operations roles

• Experience in a small or mid-sized company (important!)

• Experience owning end-to-end finance processes (not just a slice)

• Experience working with external accountants/advisors

• Bonus: experience in remote or distributed teams

What we offer

• Meaningful ownership — end-to-end finance function, not a slice role

• AI-forward environment — active use of AI tools encouraged and expected

• Collaborative, low-bureaucracy culture — small expert team, ideas actually land

• Full remote flexibility — distributed-first team, async-friendly

• Unlimited PTO — trust-based, no day counting

• Flexible working arrangements — open to part-time, output-focused