College of Arts and Letters College Care Coordinator (Administrative Support Coordinator, II)
San Diego State University is seeking a College Care Coordinator to support centralized procurement operations within the College of Arts and Letters. This role involves managing procure-to-pay activities, collaborating with various university departments, and ensuring compliance with procurement policies while providing excellent service to faculty and staff.
Responsibilities
- Provide centralized procurement support for faculty and departments, managing procure-to-pay activities for supplies and services
- Collaborate with Contract & Procurement Management and Business & Financial Affairs to ensure timely and compliant purchasing
- Interpret and apply procurement policies, procedures, and best practices to guide purchasing decisions
- Deliver responsive, customer-focused service to faculty, staff, and students
- Support new faculty startup funding by coordinating allowable purchases and ensuring adherence to funding guidelines
- Track, monitor, and report expenditures to ensure funds are used within established timelines and policies
- Adapt quickly to evolving systems, tools, and processes while maintaining strong attention to detail and accuracy
Skills
- Fully functional knowledge of and skill in standard office procedures and practices
- Ability to understand and operate in a variety of organizational structures
- Thorough knowledge of English grammar, spelling, and punctuation
- Ability to clearly communicate orally and in writing
- Some positions may require a knowledge of business mathematics beyond basic arithmetic
- Ability to use and quickly learn new office support technology systems and software packages
- Demonstrated experience in procurement, budgeting, and financial reporting
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace (Gmail and Calendar)
- Knowledge of university procurement policies and procedures, particularly within a higher education environment
- Experience coordinating with university departments, research foundations, and external agencies
- Familiarity with Oracle systems, including Oracle IExpense
Benefits
- Generous Time Off: 15 paid holidays, vacation, and sick leave.
- Retirement: CalPERS pension plan with retiree healthcare, and reciprocal agreements with other California public retirement systems, including the UC.
- Health Coverage: Medical, dental, and vision options at low or no cost.
- Education Support: CSU tuition fee waiver for employees and eligible dependents.
- Optional Offerings: FlexCash, life and disability insurance, legal and pet plans.
- Campus & Community: Access to the library, campus events, employee groups, and volunteer and social activities.
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