Payroll & Billing Specialist REMOTE: MUST RESIDE IN OREGON

REMOTE: Must Reside in Oregon If you have questions please email [email protected] Position Summary The Payroll & Billing Assistant supports day-to-day payroll and billing operations by accurately processing employee time records, assisting with payroll preparation, and supporting billing functions for services provided. This role helps ensure payroll is submitted on time, billing is accurate, and all documentation is organized and compliant with company procedures. The Payroll & Billing Assistant works closely with management, staff, and accounting to resolve discrepancies and maintain accurate records.

Key Responsibilities

Payroll Support

• Assist with processing employee timecards and verifying hours worked.
• Review timesheets for accuracy, completeness, and required approvals.
• Track missing, late, or incorrect time entries and follow up with employees and supervisors.
• Enter payroll information into payroll systems accurately and on schedule.
• Assist with correcting payroll errors and communicating updates as needed.
• Maintain payroll files and documentation in an organized and confidential manner.
• Support payroll processing using payroll software such as Paychex, processing ganrishments.

Billing Support

• Assist with billing processes for services provided, including tracking billable hours and documentation.
• Verify billing information for accuracy and ensure required paperwork is included.
• Enter billing data into systems and generate invoices as needed.
• Monitor billing issues and report concerns or discrepancies to the supervisor.
• Maintain billing records and ensure files are up to date for audits or review.
• Assist with billing and claim submission through systems such as eXPRS (as applicable).

Recordkeeping & Compliance

• Maintain accurate and confidential employee and client-related payroll/billing documentation.
• Ensure payroll and billing records meet company standards and applicable compliance guidelines.
• Support audits by gathering timesheets, billing logs, and supporting documentation as requested.

Communication & Administrative Support

• Communicate professionally with employees regarding payroll questions, missing timecards, or corrections needed.
• Coordinate with supervisors or managers on scheduling and payroll deadlines.
• Assist with general administrative tasks related to payroll and billing operations.

Qualifications

• High school diploma or equivalent required (Associate's degree preferred).
• 1+ year experience in payroll, billing, bookkeeping, or administrative support preferred.
• Experience using Paychex and/or eXPRS system preferred.
• Experience working with timesheets, invoicing, or payroll systems preferred.
• Strong organizational skills and ability to manage deadlines.
• Proficiency with computer systems and data entry (Microsoft Office, Google Workspace, and/or payroll software).
• Strong typing skills and high attention to detail.
• Ability to maintain confidentiality with payroll and employee information.

Skills & Competencies

• Accurate data entry and attention to detail
• Time management and ability to meet payroll deadlines
• Professional communication and customer service skills
• Ability to work independently and as part of a team
• Ability to identify and resolve discrepancies
• Basic math and recordkeeping skills
• Familiarity with payroll and billing systems including Paychex and/or eXPRS (preferred)

Work Expectations

• Maintain strict confidentiality related to employee pay and billing records.
• Meet deadlines for payroll submissions and billing requirements.
• Follow company policies and procedures for payroll and billing operations.
• Schedule Pay Benefits
• Schedule: Monday-Friday, 8:00 a.m. - 4:00 p.m.
• Pay Range: $24.00 - $34.00 per hour
• Health Vision & Dental Insurance
• 401(k)
• Remote
• Paid Time Off

T & T Cares LLC is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or any other protected status. Employment may be contingent upon successful completion of required background checks and eligibility to work with protected populations, as required by ODHS and state regulations. Employment with T & T Cares LLC is at-will unless otherwise specified by law or written agreement. Apply tot his job Apply To this Job