(Sr.) Pharmaceutical Meeting Coordinator - Supports West Coast Hours
Join Our Team: (Sr.) Pharmaceutical Meeting Coordinator (West Coast Hours) Are you a meeting mastermind who loves people, details, and a dash of organized chaos? Our dynamic team is looking for a new Speakers Bureau/Pharmaceutical Meeting Coordinator—a proactive, resourceful thinker with the curiosity to try new things, the teamwork spirit to lift others, and the adaptability to thrive amid fast-moving challenges. If this sounds like you, read on! What We Value
- Curiosity: Seeking to understand every challenge and opportunity, we ask insightful questions and pursue new perspectives to grow together.
- Teamwork: Collaborating to achieve shared goals, we support each other and hold ourselves accountable, celebrating wins and learning from every experience.
- Adaptability: Navigating change with positivity and flexibility, we’re energized by new technology, evolving projects, and finding creative solutions on the fly.
- Proactivity: Anticipating what’s next, we take initiative to deliver outstanding results and never settle for “just enough”.
- Empathy: Practicing mindfulness with clients, teammates, and our broader community, we lead with understanding in everything we do.
Who Thrives Here
- You’ve got at least 3 years of meeting or event planning experience (pharmaceutical/medical experience is a bonus, not a must).
- You live for the details: budgets, logistics, docs, and those magic finishing touches.
- People energize you. Engaging speakers, supporting clients, and collaborating is your jam.
- Quick turns and evolving priorities aren’t scary, they’re fun!
- Growth excites you. You crave feedback and push yourself to learn.
- Supporting others brings out your best, whether it’s your team, a client or a speaker.
What You’ll Do
- Partner with clients from kickoff to close-out, anticipating their needs and making each project shine.
- Lead seamless pharma speaker programs (live, virtual, hybrid), orchestrating every element for a standout experience.
- Coordinate all event details including venue, food, AV: bringing the magic in the details that makes events happen.
- Apply standard operating procedures and processes to ensure smooth, compliant execution, while welcoming team input to improve our playbook.
- Navigate company policies and industry guidelines with integrity, balancing creativity and compliance.
- Manage speaker travel logistics: booking flights, hotels, and ground transportation smoothly.
- Maintain sharp attention to data accuracy and protect information integrity.
- Handle budgets confidently with solid math skills to keep projects compliant and within budget.
- Communicate clearly: listening, writing, and connecting with clients, vendors, and teammates to keep everyone aligned.
- Be the glue that holds projects together: working fast, solving problems proactively, and fostering teamwork and celebration.
Education and/or Experience:
- Bachelor’s degree from four-year College or university
- Three plus years of related experience and/or training
Ready to Apply? If you want your work to matter, and to help others thrive, we’d love to hear from you. Show us how YOU embody curiosity, teamwork, adaptability, proactivity, and empathy. Please be cautious of unsolicited or fraudulent job offers. All legitimate communication from our company will come from an official company email address and will pertain only to roles you have formally applied for or discussed with our recruitment team. We will never ask for sensitive personal information, such as your Social Security number, banking details, or any form of payment, during the recruitment process. If you receive an unexpected or suspicious message, do not respond. Instead, please contact us directly at [email protected] to verify. Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Referral program
- Vision insurance
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