Experienced Full Stack Staff Assistant – Remote Work from Home – DPS

Are you ready to embark on a journey of discovery, growth, and excitement? Join the arenaflex family, and you'll explore new horizons, develop your skills, and become the best version of yourself. As you set out on this new adventure, you'll tackle challenges with agility and ease, mastering new skills and propelling your career while having a blast. Come and advance both your personal and professional life, and get ready to soar!

Why You'll Love This Job

This role is part of the Airport Stations Group within the Customer Experience Division at arenaflex. As a Staff Assistant, you'll be responsible for performing a wide range of administrative tasks, including:

• Coordinating meeting plans, writing, and documentation
• Ensuring phone coverage, welcoming and coordinating clients, handling mail, and requesting and distributing office supplies
• Accommodating P-card spending, tracking commemorations and birthday events, and organizing travel and hotel arrangements
• Providing support for management presentations and special events as required
• Controlling, auditing, and screening local invoices through InvoiceWorks and distributing as needed
• Investigating and resolving office technology issues, including phone and copier machines
• Tracking and ensuring employees complete onboarding obligations, including suitable system access, task assignment, letter drops, regalia, identification, fingerprinting, training, etc.
• Assisting in station event planning, coordination, and execution (e.g., team-building activities, lunch meetings, event dinners, recognition events)
• Handling finance processing in Workbrain for management and care staff
• Processing deprivation letters and arranging local communications and responses
• Overseeing employee termination, including approval and tasks as required
• Helping with timekeeping capabilities, data entry, data review, compromises, and recording
• Maintaining employee records, as needed
• Maintaining Station meeting plans, including monthly crisis response
• Accessing and managing various intermittent reports, including performance, review, cost, employee engagement and recognition, etc.
• Updating required manuals
• Maintaining all security-related items
• Serving as backup for other finance capabilities
• Overseeing records for OSHA, security, etc. (301's, weekly and annual)
• Assisting with budget planning and compromise, including monthly reconciliation of landing charges
• Upholding inspection activities as required
• Tracking and confirming incentive reserves acquired
• Liaising with CRE/Offices and vendors to follow local projects, as needed
• Leading/Coordinating work with other care staff, as needed
• Performing other duties as required

What You'll Need for Success

* Bachelor's degree in any field

• Previous office/administrative experience
• Familiarity with Microsoft Office, including Word, Excel, PowerPoint, Outlook, etc.
• Knowledge of procedures, strategies, and corporate design
• Ability to focus on work, be meticulous, and comply with time constraints
• Ability to multitask in a high-speed environment and handle multiple tasks
• Ability to be self-motivated and proactive
• Ability to understand the concepts and functionality of specific software and systems

What You'll Get

Join arenaflex and take advantage of our comprehensive benefits package, including:

• Medical, dental, vision, and prescription benefits to keep you healthy and happy
• Virtual doctor visits and flexible spending accounts to help you manage your healthcare
• 401(k) program with employer contributions available after one year
• Other amazing benefits, including our Employee Assistance Program, pet insurance, and discounts on hotels, cars, travel, and more

Why Arenaflex?

At arenaflex, we believe in creating a workplace that values diversity, equity, and inclusion. Our 20+ Employee Business Resource Groups are dedicated to connecting our colleagues to our clients, partners, networks, and investors, helping colleagues reach their full potential and establishing a comprehensive workplace to address and overcome the challenges of our diverse world. Are you ready to feel a deep sense of satisfaction and fulfillment as you contribute to the success of the world's largest airline? Join arenaflex and become part of a team that cares for people on life's journey.

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