People Operations & Payroll Specialist

About the position Responsibilities

• Own and execute bi-monthly payroll with a high degree of accuracy and timeliness, including audits, reconciliations, and issue resolution.
• Manage employee benefits administration, including enrollments, changes, terminations, and day-to-day employee inquiries.
• Serve as the primary administrator of our HRIS and payroll systems (e.g., HiBob, Paylocity, Oyster, Empower, Sequoia), ensuring data integrity, accurate configuration, and strong system controls.
• Partner with Finance and Accounting to ensure accurate payroll accounting, deductions, and reporting.
• Act as the main liaison with HR, payroll, benefits, and EOR vendors, ensuring SLAs are met and systems/processes are continuously improved.
• Support and help execute on our compensation and benefits strategy to remain competitive, arenaflex-effective, and aligned with business goals.
• Support the full employee lifecycle from onboarding through offboarding to ensure a seamless experience for team members.
• Own and administer people operations processes and documentation, ensuring our systems of record are accurate, consistent, and up to date.
• Serve as the primary point of contact for day-to-day employee inquiries related to HR policies, procedures, payroll, and benefits.
• Provide generalist support for various people programs and projects across engagement, performance, and culture initiatives.
• Coordinate multi-state hiring in the U.S., ensuring payroll, benefits, and compliance requirements are met across jurisdictions.
• Manage global hiring through EOR partners (e.g., Oyster), including onboarding, documentation, and coordination with vendors to ensure compliant, timely, and accurate setup of international employees.
• Own and drive HR compliance processes, ensuring adherence to federal, state, local, and applicable international/EOR requirements.
• Conduct regular audits of payroll, benefits, HRIS data, and personnel files to maintain accuracy and mitigate risk.
• Prepare and maintain required HR reports, metrics, and dashboards for leadership and cross-functional partners.
• Administer leave of absence and disability processes, ensuring compliance and a supportive employee experience.
• Facilitate new hire onboarding and offboarding processes, including system setup, documentation, and communications for both U.S. and global (EOR) hires.
• Maintain accurate and confidential personnel records and ensure data hygiene across all systems.
• Continuously optimize HRIS and payroll workflows, recommending improvements to increase efficiency, accuracy, and automation.

Requirements

• 2–4+ years of demonstrated success in HR operations, with emphasis on payroll, HRIS, benefits, and multi-state compliance
• Experience in fast-paced environments, ideally startup or tech
• Experience supporting multi-state U.S. teams
• Experience working with or coordinating global employees via EOR providers (e.g., Oyster)
• Experience as a system admin or heavy user of HRIS/payroll platforms Nice-to-haves
• In startup or tech environments
• HiBob, Paylocity, Oyster, Asana, Sequoia Benefits
• Comprehensive Health Coverage: Medical, dental, and vision insurance plans
• 401(k) with Company Match: Plan for your future with our retirement savings program
• Equity Purchase Option: Participate in Fuel Cycle’s long-term success
• Flexible Work Schedule: Empowering you to balance life and work
• Generous Time Off:
• 15 vacation days and 7 sick days per year
• 12 company holidays
• 4 floating holidays/recharge days to rest or celebrate what matters to you
• Paid Parental Leave: Time to bond with your growing family
• Monthly Internet & Phone Stipend: Support for remote work setup
• Wellness & Lifestyle Perks: Access to tools like Rightway (healthcare navigation), Headspace (mental wellness), and more
• Team Connection Perks:
• Weekly community lunches, refreshments, and snacks at our LA & NY headquarters
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