Associate Research Administrator (SPARC - Hybrid Role)

Northwestern University is seeking an Associate Research Administrator to provide administrative assistance and routine problem-solving for their research programs. The role involves managing pre-award and post-award activities for research projects, ensuring compliance with regulations, and supporting financial and administrative tasks.

Responsibilities

• Provides administrative assistance and routine problem-solving in support of the unit's research programs and mission
• Assistance may include the preparation &/or submission of routine research proposals, grants &/or contracts according to standard practice &/or general instruction
• May assist with &/or complete proposal submissions, prepare information used in grant budgets, process and project financial transactions, &/or effort reporting activities
• Typically administers entire research projects such as: Single Principal Investigator (PI) basic proposals, grants &/or contracts
• May assist with components of multi-PI or multi-unit proposals, grants &/or contracts
• Completes pre-award administration of grant &/or contract activities
• Reviews solicitation & determines necessary components
• Organizes proposal, renewal and resubmission applications
• Completes NU OSR forms
• Completes entire application for smaller, less-complicated, simple, standard proposals
• Completes post-award administration of research grants &/or contracts
• Reviews account establishment
• Reviews expenditures
• Tracks formal re-budgeting
• Coordinates core resource account setup and maintenance
• Provides data needed for the preparation of interim and final financial and technical progress reports
• Participates in account close out activities
• Monitors project under spending and overspending
• Communicates with PI, other unit and project personnel, OSR, ASRSP and/or sponsor accordingly
• Reviews &/or approves transactions
• Reconciles standard budget & payroll information ensuring that appropriate sponsored accounts are charged
• Prepares payroll journals to enter or correct funding of salary from sponsored projects
• Prepares and coordinates signatures on 90 day letters required when transactions are not timely
• Processes paperwork associated with hiring & termination of employees and orient new employees
• Resolves standard & routine compliance problems & issues involving associated NU policies & practices; local, state, federal, agency & sponsor rules, regulations & requirements regarding grant &/or contract administration
• Becomes familiar with regulations involving research safety, animal subjects and human subjects
• Alerts supervisor to potential higher risk compliance issues including research safety, animal subjects and human subjects
• Performs other duties as assigned

Skills

• Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree; OR appropriate combination of education and experience
• 1 year financial or administrative support experience in a research environment or other relevant experience
• Organization, time management, detail oriented
• Multi-tasking, communication

Benefits

• Meaningful, competitive, high-quality health care plans
• Retirement benefits
• Tuition discounts
• Comprehensive programs and services to help you and your family navigate life’s challenges and opportunities
• Flexible work arrangements
• Programs to help you locate and pay for quality, affordable childcare and senior/adult care
• Employee career development

Company Overview

Company H1B Sponsorship