Business Development, Contracts & Operations Consultant Scope of Work

About the position The Consultant will provide flexible, ongoing support to leadership across business development, contracts and compliance, and operational/project administration. The engagement strengthens the organization’s ability to identify and position for new opportunities, manage partnerships and agreements, and ensure efficient operations, including coordination with finance and other vendors. Initial term: three (3) months (January–March), at approximately 20 hours per week, fully remote, with possibility of extension. Exact start date, weekly hours, and rate to be confirmed in the consulting agreement.

Responsibilities

• Forecast and track business opportunities using selected platforms; monitor donor RFPs and partner pipelines.
• Lead or support capture planning and positioning (e.g., competitor analysis, teaming strategy, win themes).
• Manage proposal development: create proposal calendars; facilitate and coordinate inputs across technical, pricing, HR, and operations; identify, engage, and communicate with external partners; support packaging and submission.
• Draft, review, and edit proposals, capability statements, CVs/biographies, and biodatas for submissions.
• Partner outreach and coordination; support development and negotiation of teaming agreements.
• Coordinate due diligence with Contracts and Finance for selected solicitations.
• Review contracts, subcontracts, consulting agreements, and teaming agreements for alignment with policies and donor requirements.
• Draft and manage consultant contracts; maintain due diligence documentation and records.
• Provide recommendations on risk management and compliance issues; maintain a contract log and reporting obligations.
• Liaise with Finance and HR to manage contracts and bids; coordinate with the financial support supplier as needed.
• Provide operational support to Project Directors/Technical Leads; coordinate consultant onboarding, contract preparation, and payment processing.
• Track project deliverables, deadlines, and reporting requirements; ensure teams remain on schedule and informed.
• Support documentation, version control, and internal communications to maintain smooth workflows across teams.
• Coordinate invoice submission, review, and follow-up with Finance to ensure timely processing.
• Serve as a central point of contact for project administration; proactively resolve issues and ensure teams have what they need to deliver.
• Oversee or support project budgets and basic operational tracking.
• Organize meetings and related logistics.
• Monthly opportunity pipeline report, including prioritized capture plans and status.
• Proposal calendars and coordination plans for active bids; on-time, compliant submissions.
• Updated contract/teaming agreement log and due diligence files; risk/compliance notes for active awards/bids.
• Onboarding checklist and tracker for consultants and partners; invoice tracking report.
• Short memo with recommendations to streamline BD and operations processes and tools.

Requirements

• Minimum BA/BS and 6+ years experience or graduate degree and 3+ years experience
• Successful track record in managing international development proposal development for donors such as World Bank, private foundations, private businesses and UN Agencies
• Strong attention to detail and process oriented and motivated
• Ability to multi-task and coordinate multiple processes and deliverables with tight timelines
• Adept at communicating technical information to non-technical audiences
• A team player, motivated to provide subject matter expertise with a collaborative, customer service orientation
• Demonstrated ability to complete tasks quickly, thoroughly and conscientiously with attention to detail and a responsive, ‘can-do’ attitude
• A thoughtful systems thinker with grounded, pragmatic understanding of the complexities of our work
• Demonstrated ability to engage effectively with internal and external stakeholders
• Full English fluency, second language a plus
• Outstanding cross-cultural communication skills, including the ability to relate respectfully with staff at all levels, ages, genders, nationalities, and orientations as well as across work areas.

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