Accounting Assistant
Serve Electric is seeking a detail-oriented and organized Accounting Assistant to join their growing team. The role involves supporting finance and administrative functions by assisting with project billings, invoice entry, vendor management, and compliance documentation, while providing an opportunity to learn about project accounting in the construction industry.
Responsibilities
- Compile project billing data from Salesforce, enter in Intacct, and prepare invoices for customer distribution
- Record and apply customer payments; monitor outstanding receivables and aging reports
- Communicate with customers regarding payment status, resolve discrepancies, and follow up on past-due balances
- Assist with compiling supporting documents required for AIA billings, vendor waivers, and sworn statements
- Provide and maintain company prequalification information to prospective customers for bid opportunities
- Review, code, and enter vendor invoices into Intacct
- Coordinate with purchasing team to match purchase orders, packing slips, and invoices for accuracy
- Process weekly check runs and electronic payments; prepare supporting documentation for review
- Collaborate with project managers and procurement teams to resolve invoices or payment questions
- Assist in preparation of monthly bank reconciliations
Skills
- 1–2 years of experience in accounting, finance, or related administrative support role
- Strong attention to detail, organization, and accuracy in data entry and documentation
- Proficiency with Microsoft Excel and familiarity with accounting software (Intacct, Salesforce, or similar)
- Ability to manage multiple tasks, prioritize deadlines, and adapt in a fast-paced environment
- Effective communication and teamwork skills to collaborate with internal staff, vendors, and customers
- Interest in learning project-based accounting and growing within the construction industry
- Background in accounts payable, receivable, billing, or general accounting preferred
- Associate's or Bachelor's degree in Accounting, Finance, or Business Administration (or equivalent experience)
Benefits
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Health savings account
- Paid time off
- Vision insurance
- Work from home
Company Overview