Accounts Payable Clerk
The Professional Institute of the Public Service of Canada is seeking two Accounts Payable Clerks for its National Office located in Ottawa. The role involves processing and issuing payments for invoices, claims, and advances, while ensuring compliance with the Institute's policies and procedures.
Responsibilities
- Process member and staff claims, special requests, cash advances and supplier invoices in accordance with Institute Policies and Travel Directives. Review the data entry of the processed invoices and claims for payment
- Prepare cheques and electronic funds transfer payments. Input/maintain payment data of vendors, members and staff
- Respond to member and staff enquiries and provide clarification with respect to the Institute Travel Policy and Travel Directives
- Respond to member and staff enquiries regarding status of claims
- Verify vendor invoices against purchase orders / signed contracts and effect payment of invoices
- Respond to suppliers / vendors with respect to status of payment and resolve invoicing problems
- Perform credit card reconciliation
- Prepare banking document for signature
- Assign Freshdesk tickets to Finance Members
- Save documents (Invoice/claims) to the appropriate folder
- May be requested to perform other related duties as required
Skills
- Completed secondary school or equivalent
- One (1) year post-secondary training in a field related to book-keeping or accounting
- One (1) to two (2) years experience in general accounting or accounts payable, or an equivalent combination of education and experience
- Fluency in English required
- An excellent knowledge of accounts payable procedures
- An excellent knowledge of the Institute Travel Policy and Travel Directives
- A good understanding of Generally Accepted accounting Principles (GAAP)
- The ability to initiate, process and follow-up on accounts payable transactions
- Ability to effectively communicate the intent of the Institute Travel Policy and Travel Directives to members and staff
- Ability to prepare reports and correspondence in a finished, professional format
- Ability to maintain and reconcile financial accounts
- Ability to deal with a heavy workload and strict deadlines
- Ability to adapt in a changing computerized environment
- A good knowledge of computer based systems including Adagio, Excel, Google Suite, SAP concur, Microsoft Office and the Professional Institute's database system
- Fluency in both French and English is an asset
Benefits
- Group Benefits (Health, Dental, Life Insurance, Disability Insurance)
- Defined Benefits Pension Plan
- Paid time off from December 27th to 31st
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