Accounts Payable Specialist

Aquablue is seeking a detail-oriented and organized Accounts Payable Specialist to join their finance team. The role involves maintaining accurate financial records, ensuring compliance with accounting standards, and assisting with the preparation of financial statements.

Responsibilities

• Process high-volume vendor invoices accurately and in a timely manner
• Review invoices for proper approvals, coding, and compliance with company policies
• Enter invoices into the accounting system and resolve discrepancies or variances
• Prepare and process check runs, ACH, wire transfers, and other electronic payments
• Reconcile vendor statements and respond to vendor inquiries
• Maintain accurate and organized accounts receivable files and records
• Ensure compliance with internal controls, audit requirements, and applicable regulations
• Assist with month-end and year-end close, including accruals and reconciliations
• Coordinate with purchasing, receiving, and other departments to resolve invoice issues
• Assist with process improvements and automation initiatives within the A/P function
• Maintain vendor master data, including W-9s and tax documentation
• Prepare and assist with 1099 reporting and filings (if applicable)

Skills

• Bachelor's degree in Accounting, Finance, Business, or a related field is preferred, or equivalent practical experience of 1-3 years
• Exceptional attention to detail and ability to manage multiple tasks and meet deadlines in a fast-paced environment is a must
• Proficient in accounting software (e.g., QuickBooks, NetSuite) and Microsoft Excel
• Strong analytical and problem-solving skills
• Excellent communication and interpersonal skills

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