Administrative Assistant

SMBC Group is a top-tier global financial group offering a diverse range of financial services. They are seeking a highly energetic and well-organized executive/administrative assistant to support their Corporate Investment Banking Coverage Team.

Responsibilities

• Admin will support 3-4 Groups Heads/MDs
• Schedule and calendar management for senior executives in the Americas Division through Outlook Calendar
• Contact database management
• Coordinate with other EA's to align priorities to maintain seamless schedule flow
• Keep up-to-date on evolving hybrid work model, paying close attention to changing environment and its impact on meetings
• Arrange and book business travel, client meetings, customer events, set up calls, book conference rooms, reserve external locations as necessary
• Expense management in relation to business travel, meetings, industry events, client events, entertainment, gifts through CONCUR as well as COUPA
• Draft letters and memos for team members and copy and bind presentations for internal and external meetings
• Order business cards, handle maintenance requests and manage and purchase office supplies
• Deliver, copy, scan and file documents, faxes, letters, newspapers and packages
• Assist with customer relationship management database including updating and posting call reports, updating client contact information, maintaining email contact lists, etc
• Arrange and provide food and beverage service client meetings and make business dinner reservations / arrangements
• Coordinate with Corporate Marketing and Communication regarding all communications
• Coordinate with D&I Team in support of ERG programs and initiatives

Skills

• Prior experience in an administrative capacity, preferred
• High School diploma/equivalency required, college degree is preferred
• Strong writing, reading and verbal communication skills in English required
• PC literacy (MS Word, Excel, Power Point, PDF, etc.)
• High level of organizational and communication skills with an ability to work effectively with all levels across the organization
• Ability to multi-task and prioritize effectively in order to meet strict and competing deadlines
• Excellent attention to detail and the quality of work product
• Highly collaborative and flexible in a team and client environment and ability to form good relationships
• Occasional need to work longer weekday hours and/or to deal with travel issues on weekends
• Understanding of compliance/regulatory matters

Benefits

• Annual discretionary incentive award
• A competitive portfolio of benefits

Company Overview

Company H1B Sponsorship