Event Coordinator

UHN Foundation, part of Canada’s #1 hospital, is dedicated to raising funds for healthcare innovation and excellence. The Event Coordinator will provide essential support in planning and executing fundraising events, ensuring exceptional participant experiences and collaborating with colleagues across the Foundation.

Responsibilities

• Support the planning and delivery of the Events Team portfolio including signature galas and golf tournaments, peer-to-peer events, and community fundraising activities
• Assist in developing event timelines, site plans, run-of-shows, production schedules, and staffing plans
• Support event logistics such as venue bookings, catering, décor, AV, permits, rentals, entertainment, and volunteers
• Work onsite at events (including evenings/weekends as required), supporting setup, registration, volunteer management, guest experience, logistics and teardown
• Other duties as assigned
• Deliver exceptional customer service by responding to participant, donor, and volunteer inquiries with professionalism
• Support fundraising participants with registration troubleshooting, fundraising tips, and event-related questions
• Maintain detailed project documents including budgets, critical paths, and checklists
• Assist with tracking expenses, submitting invoices, and updating budgets
• Provide some administrative support including meeting scheduling, preparing materials, taking minutes, and coordinating approvals
• Preparation of thank you letters (participants, donors, sponsors) and tax receipts
• Maintain accurate records in CRM and event systems (e.g., Raiser’s Edge, Fundraising, etc.)
• Manage guest lists, track registrations, monitor fundraising progress, and produce reports as needed
• Work collaboratively across teams to deliver seamless, donor-first experiences
• Contribute ideas that enhance events, improve efficiencies, and strengthen team culture
• Uphold confidentiality, professionalism, and the mission and values of the foundation

Skills

• A relevant 2-year diploma or an equivalent combination of formal education and relevant experience
• Minimum 1 years' experience working with senior professional fundraising staff and volunteers
• Proficiency in the full suite of Microsoft Office products and internet tools
• Knowledge of fundraising professional standards and ethics

Benefits

• Extensive benefits package
• Flexible work arrangements
• Growth and development opportunities
• Defined benefits pension plan
• Birth parent/parental leave top-up
• Extended long weekends around statutory holidays

Company Overview