[Remote] Billing Specialist

Note: The job is a remote job and is open to candidates in USA. Jovie is seeking a Billing Specialist to join their team. The Billing Specialist will play a critical role in achieving efficient pre-sale, bookings, and financial operations across the organization, reporting to the Manager of Billing and Collections.

Responsibilities

• Track client invoicing preferences and build streamlined processes for the receipt, processing, and communication of invoicing information
• Work with accounting team to route invoicing requests, provide relevant information, and clarify request follow-ups
• Communicate request status, provide relevant information, and answer questions for internal and external requestors
• Monitor multiple billing inboxes, responding to clients in a timely manner
• Recordkeeping
• Enter relevant billing information and documentation into AdBook (revenue tracking system), NetSuite (ERP), and other program tracking platforms
• Assist in the setup, maintenance, and information transfer to and from various invoicing portals, like Ariba, Coupa, etc
• Work with internal and external stakeholders to complete, review, and approve billing documents and vendor forms
• Providing W9s and other vendor requested data
• Maintain a repository of tools, resources, and templates that allow for an accurate and prompt billing and finance workflow on a daily, weekly and monthly basis. Examples include our training guides, information ‘cheat sheets’, and contact sheets when collaboration is required
• Work with accounting team to establish timelines for monthly close process milestones
• Create Adbook reports to be used by and to gather delivery feedback from various internal teams
• Fill out billing information for all active programs within a given month
• Reconcile Adbook data for select programs/clients to ensure billable totals and delivered totals are correct

Skills

• Bachelor's degree in a related field
• 1-2 years work or internship experience
• Strong organizational habits
• Attention to detail
• Clear communication
• Eagerness to learn
• Strong work ethic
• An engaged learner
• Critical thinker
• Acute listener
• Microsoft Excel proficiency
• Netsuite experience

Company Overview