Billing Specialist
Kennedys is a growing international law firm seeking full-time Billing Specialists to join their US Finance team. The role involves generating and reviewing bills, collaborating with partners and attorneys to resolve billing issues, and ensuring compliance with client billing guidelines.
Responsibilities
- Generate and review preliminary bills for assigned partners at the start of each billing cycle
- Monitor unbilled time and disbursements across both Bermuda and US Business Units to ensure timely and accurate billing
- Collaborate closely with partners, attorneys, and support staff to resolve billing issues and ensure invoices are complete and compliant
- Prepare and submit electronic invoices in LEDES format through client-specific e-billing platforms and/or send bills directly via email or PDF
- Track the status of submitted invoices, identify rejections or reductions, and work proactively to resolve them
- Establish and maintain relationships with client contacts, adjusters, and e-billing vendors to ensure all timekeepers, matters, and rates are current and accurate
- Generate billing and status reports for management review
- Draft, finalize, and post invoices in the firm's billing system
- Process time and cost transfers, write-offs, and other billing adjustments as needed
- Provide assistance to the Collections team, partners, and clients regarding outstanding or short-paid invoices
- Review billing materials to ensure compliance with client billing guidelines, fee arrangements, discounts, and rate agreements
- Coordinate with the Financial Operations Database team to maintain accurate and up-to-date client billing information in accordance with firm and client requirements
- Respond promptly and professionally to billing-related inquiries, escalating complex issues to the Billing Manager when necessary
- Ensure permanent rate or billing edits are accurately updated in Elite 3E
Skills
- Prior legal billing and e-billing experience
- Strong proficiency in Microsoft Excel
- Experience supporting multi-office or cross-regional business units, preferably within a law firm environment
- Excellent attention to detail and organizational skills
- Ability to multitask and work effectively under pressure in a deadline-driven environment
- Familiarity with basic accounting principles, including Accounts Receivable
- Experience with the Elite 3E Legal Billing System strongly preferred
Company Overview