Remote Executive Assistant – Creative Marketing & Client Support (Chicago or Dallas Locals ONLY!)

Hello, We are The First Pick VA Group, a high-touch virtual assistant agency supporting executives, entrepreneurs, and leaders with exceptional remote support. We’re expanding our team and looking for a Creative Marketing & Client Support Assistant to join us as a 1099 subcontractor. This is a client-facing, creative, and highly organized role—perfect for someone who loves design, thrives on collaboration, and excels at keeping marketing, travel, and event logistics running smoothly. The Role You’ll support one of our top clients with a combination of creative marketing tasks, event coordination, and relationship management. This position blends right-brain creativity with left-brain organization—you might spend one day building marketing materials in Canva and the next coordinating travel logistics or managing event details. Key Responsibilities: Creative & Marketing Support

• Design marketing assets in Canva (social graphics, event flyers, presentation decks, one-pagers)
• Assist with content creation and light copywriting for newsletters, social posts, and promotional materials
• Organize brand materials and ensure consistent messaging across platforms
• Track and report on marketing campaigns or engagement metrics

Conference & Event Coordination

• Support the planning and coordination of client conferences, retreats, or speaking engagements
• Research and liaise with venues, vendors, and travel partners
• Manage registration details, itineraries, and materials for in-person or virtual events
• Coordinate team or client travel logistics (flights, lodging, reservations, etc.)

Client Relationship & Administrative Support

• Communicate professionally with clients and partners on behalf of the client
• Manage and organize contact lists, CRM data, and follow-up schedules
• Support internal team meetings through scheduling, agenda prep, and recaps
• Help ensure project milestones and deliverables are met on time

Position Details

• Start: ~20 hours/week with room to grow to full-time
• Compensation: $20–25/hr depending on experience
• Schedule: Flexible, self-set hours (must have availability during CST business hours)
• Status: 1099 subcontractor (not W2 employment)
• Location Requirement: Must be based in or near Dallas, TX, or Chicago, IL (some local event coordination may be required)
• Perks: Collaborative team culture, paid training, client placement, and ongoing growth opportunities

What You’ll Get Working With The First Pick

• Paid training and trial period ($12/hr for first 2 weeks)
• Ongoing client work — no need to self-source leads
• 100% remote flexibility with occasional local events
• Paid opportunities for professional growth
• Health & wellness bonuses
• Quarterly and annual performance bonuses
• Supportive, creative team culture with built-in community

Required Qualifications

• 3+ years of experience in marketing coordination, event planning, or executive support
• 2+ years of remote work experience
• Strong proficiency in Canva (experience with brand kits, templates, and presentations required)
• Excellent communication and client-facing professionalism
• Strong organizational skills with an eye for design
• Experience managing multiple projects and deadlines
• Proficiency in Google Workspace and project/task management tools (ClickUp, Asana, or similar)
• Must be based in Dallas, TX, or Chicago, IL
• Reliable internet, Zoom access, and comfort with technology
• High school diploma required
• Willingness to sign a non-compete agreement

Preferred Qualifications

• Bachelor’s degree in Marketing, Communications, or a related field
• Event planning or travel coordination experience
• Experience supporting entrepreneurs, speakers, or creative professionals
• Familiarity with CRM systems and basic marketing analytics

Job Types: Full-time, Part-time, Contract Pay: $20.00 - $25.00 per hour Expected hours: 20 – 30 per week Benefits:

• Flexible schedule
• Professional development assistance

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