Bilingual Executive Assistant to CEO (Remote with Travel Availability) – Indeed Jobs US
We are seeking a highly organized and proactive Bilingual Executive Assistant to support the CEO of a prestigious U.S.-based law firm. Applications will be reviewed on a rolling basis. This is a fully remote position; however, the candidate must be available for occasional as needed.
The ideal candidate is a skilled professional with exceptional organizational abilities, discretion in handling sensitive information, and the capability to manage multiple high-priority tasks in a fast-paced legal environment.
Key Responsibilities:
- Manage and coordinate the CEO’s calendar, ensuring efficient scheduling of meetings and appointments.
- Act as the primary liaison between the CEO and internal/external stakeholders.
- Handle sensitive and confidential information with professionalism.
- Draft, proofread, and translate emails, reports, and other documents in both English and Spanish.
- Prepare presentations, reports, and business materials as needed.
- Organize and maintain digital files for quick and efficient access.
- Conduct research on legal and business topics as required.
- Arrange and coordinate complex travel itineraries, including flights and accommodations.
- Monitor and prioritize emails/messages, responding on behalf of the CEO when necessary.
- Provide support for personal administrative tasks as required.
- Track and follow up on pending tasks, keeping the CEO informed of deadlines and priorities.
Skills & Competencies:
- Strong organizational and time-management skills.
- Ability to multitask and prioritize effectively.
- Excellent communication skills in both English and Spanish.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with project management and collaboration tools (e.g., Asana, Trello, Slack, Monday.com).
- Problem-solving mindset and ability to work independently.
- High level of discretion and professionalism.
- Attention to detail and proactive approach to work.